Making Copies

FAQ ID: 8200819500

Release date: 09 June 2010

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Solution

Making Copies

This section describes the procedure to copy a document of A4 size on plain paper.

You need to prepare:
Originals to copy.

Paper for printing.
See [ Media Types You Can Use ]

1. Prepare for copying.
(1) Turn on the power.
(2) Load paper.
See [ Loading Paper ]
Here we make sure that A4 plain paper is loaded in the Cassette.


NOTE
  • Load A4, B5, A5, or Letter-sized plain paper in the Cassette. Load other sizes or types of paper in the Rear Tray.

(3) Open the Paper Output Tray gently, and open the Output Tray Extension.

(4) Select Copy on the HOME screen.
(5) Load an original on the Platen Glass.
To load the original on the Platen Glass, align it with the alignment mark WITH THE SIDE TO COPY FACING DOWN as shown below.
Then close the Document Cover gently.


NOTE
  • Characters and lines written with a light colored pen or highlight pen may not be copied properly.

2. Start copying.
(1) Use the [+] or [-] button (A) to specify the number of copies.
The number of copies can be changed with the Scroll Wheel.
(2) Use the or button (B) to specify the magnification.
Here we select 100%.
(3) Use the or button (C) to specify the copy intensity.
Press the button to decrease the intensity and the button to increase the intensity. You can also select automatic intensity adjustment.

(4) Press the right Function button (D) to select Print settings, and confirm the page size, media type, etc.
Here we confirm that A4 is selected for Page size and Plain paper for Type.
To change the settings, use the or button (Scroll Wheel) (B) to select the item to change, and use the or button (C) to select an option. After confirming or changing the settings, press the OK button to return to the copy standby screen.


NOTE
  • You can check the preview of print result if you press the center Function button (E) when copying the original on the Platen Glass.
  • You can select various copy functions, such as Borderless copy, if you press the left Function button (F) to select Copy menu.

(5) Press the Color button (G) for color copying, or the Black button (H) for black & white copying.
The machine starts copying.
Remove the original on the Platen Glass after copying is completed.


IMPORTANT
  • Do not open the Document Cover or move the loaded original until copying is completed.


NOTE
  • Press the Stop button to cancel copying.

Changing the Settings

Press the right Function button to select Print settings on the copy standby screen. You can select the item, such as page size, media type, or print quality, and change the setting.

(1) Magnif. (Magnification)
Specify the enlargement/reduction manner. You can specify the copy scale by selecting the page size: A4 to A5, A4 to B5, etc. If you do not want to enlarge/reduce the page size, select SameMagnification.

(2) Intensity
Specify the intensity when you want to make the darkened/lightened copy. Select Auto to automatically adjust the intensity according to the original.

(3) Page size
Select the page size of the paper to print: A4, 8.5"x11" (LTR), etc.

(4) Type (Media type)
Select the media type of the paper to print: Plain paper, Plus Glossy II, etc.


NOTE
  • If you do not select the page size and media type correctly, the machine may feed paper from the wrong paper source or may not print with the proper print quality.

See [ Paper Sources to Load Paper ]

(5) Print qlty (Print quality)
Select the print quality according to the original to copy: Standard, High, etc. The available print quality settings depend on the paper selected for Type.

(6) 2-sided
Copy a single side of two originals to both sides of a single paper. When 2-sided is selected, press the right Function button to select Advanced and specify the staple side of the print paper.

(7) Layout
Select the layout: 2-on-1 copy or 4-on-1 copy.

(8) Orientation
Select the orientation of the original to copy: Portrait or Landscp.


NOTE
  • If Two-sided copy is selected or 2-sided is set, select A4 or 8.5"x11" (LTR) for Page size and Plain paper for Type.
  • If 2-on-1 copy or 4-on-1 copy is selected, select A4 or 8.5"x11" (LTR) for Page size.
  • If Borderless copy is selected, select 8.5"x11" (LTR), A4, 4"x6" (10x15cm), or 5"x7" (13x18cm) for Page size and any types of paper except Plain paper for Type.
  • If Borderless copy is selected, slight cropping may occur at the edges since the copied image is enlarged to fill the whole page.
  • The settings of the page size, media type, print quality, automatic intensity adjustment, etc. are retained, and these settings will appear next time when Copy is selected even if the power is turned off and on.
  • If the combination of some setting items is invalid, the mark appears at the invalid item. Press the left Function button to select Error details and check the error message, then correct the settings.
  • If you select Fast with the media type set to Plain paper and the quality is not as good as expected, select Standard or High and then try copying again.

Using Useful Copy Functions

  • How to Select a Useful Copy Menu

This section describes the procedure to select the copy menu.

1. Make sure that the machine is turned on.

2. Load the original on the Platen Glass.


NOTE
  • For details on the types and conditions of originals which you can copy.

3. Select Copy on the HOME screen.
The Standard copy screen is displayed.

4. Press the left Function button.
The Copy menu screen is displayed.

5. Use the button to select the copy menu.
Select the copy menu that you want to use, then follow the on-screen instructions.


NOTE
  • If you return to Standard copy after you selected the copy menu other than Standard copy, press the Stop button. If the number of copies, the magnification, or the intensity has been set already, press the Stop button twice.
  • After the copy menu is selected, you can change the print setting by pressing the right Function button on the Copy standby screen. Depending on the copy menu, some setting items cannot be selected and some settings cannot be specified.

  • Copying onto Both Sides of the Paper (Two-sided copy)

You can copy two original pages onto the both sides of a single sheet of paper.

(A) Long-side stapling
(B) Short-side stapling

1. Display the Copy menu screen.

2. Load paper.

3. Select Two-sided copy, then press the OK button.
The default setting for two-sided copy is displayed.

4. Confirm the instruction on the LCD, then press the OK button.
The Copy standby screen is displayed.


NOTE
  • You can specify the stapling side of paper. To specify the stapling side, follow the procedure below.

1. Press the right Function button on the Copy standby screen.
The print settings screen is displayed.
2. Use the button to select 2-sided.
3. Make sure that 2-sided is specified, then press the right Function button.
The Stapling side of print paper screen is displayed.
4. Use the button to select the stapling side, then press the OK button.
The print settings screen is displayed. To return to the Copy standby screen, press the OK button again.

5. Specify the number of copies by using the + or - button.
Change the print settings as necessary.

6. Press the Color button for color copying, or the Black button for black & white copying.
The machine starts scanning the original of front side (the first sheet). After scanning is complete, the Document setting screen is displayed.


NOTE
  • If you press the left Function button, only the original of front side (the first sheet) is copied.

7. Remove the original of front side (the first sheet) from the Platen Glass, then load the original of back side (the second sheet) on the Platen Glass.

8. Press the OK button.
The machine starts scanning the original of back side (the second sheet) and copying.


NOTE
  • This copy menu can be used in combination with 2-on-1 copy or 4-on-1 copy. When you use this copy menu in combination, select 2-on-1 copy or 4-on-1 copy in Layout on the print settings screen.

For details on 2-on-1 copy or 4-on-1 copy, refer to below.
-> [ Copying Two Pages to Fit onto a Single Page (2-on-1 copy) ]
-> [ Copying Four Pages to Fit onto a Single Page (4-on-1 copy) ]
  • If you perform black & white copying for Two-sided copy, print intensity may be different from when performing black & white copying for single-sided copy.

  • Copying Two Pages to Fit onto a Single Page (2-on-1 copy)

You can copy two original pages (A) (B) onto a single sheet of paper (C) by reducing each image.

1. Display the Copy menu screen.

2. Load paper.

3. Select 2-on-1 copy, then press the OK button.
The default setting for 2-on-1 copy is displayed.

4. Confirm the instruction on the LCD, then press the OK button.
The Copy standby screen is displayed.


NOTE
  • You can specify the layout. To specify the layout, follow the procedure below.

1. Press the right Function button on the Copy standby screen.
The print settings screen is displayed.
2. Use the button to select Layout.
3. Make sure that 2-on-1 copy is specified, then press the right Function button.
The 2-on-1 copy layout screen is displayed.
4. Use the button to select the layout, then press the OK button.
The print settings screen is displayed. To return to the Copy standby screen, press the OK button again.

5. Specify the number of copies by using the + or - button.
Change the print settings as necessary.

6. Press the Color button for color copying, or the Black button for black & white copying.
The machine starts scanning the first sheet of original. After scanning is complete, the Document setting screen is displayed.


NOTE
  • If you press the left Function button, only the first sheet of original is copied.

7. Remove the first sheet of original from the Platen Glass, then load the second sheet of original on the Platen Glass.

8. Press the OK button.
The machine starts scanning the second sheet of original and copying.


NOTE
  • This copy menu can be used in combination with Two-sided copy. If you use this copy menu in combination, you can copy four original pages on one sheet of paper. In this case, two original pages are copied on each side of paper. When you use this copy menu in combination, select 2-sided in 2-sided on the print settings screen. As the Document setting screen is displayed after scanning the second sheet of original is complete, follow the on-screen instructions to scan the third and fourth sheet of original. For details on Two-sided copy, refer to [ Copying onto Both Sides of the Paper (Two-sided copy) ].
  • If Device memory is full. Cannot continue process. appears on the LCD when scanning, set the print quality to Standard or reduce the number of sheets of documents, then try copying again. If the problem is not resolved, set the print quality to Fast and try copying again.

  • Copying Four Pages to Fit onto a Single Page (4-on-1 copy)

You can copy four original pages onto a single sheet of paper by reducing each image. Four different layouts are available.

1. Display the Copy menu screen.

2. Load paper.

3. Select 4-on-1 copy, then press the OK button.
The default setting for 4-on-1 copy is displayed.

4. Confirm the instruction on the LCD, then press the OK button.
The Copy standby screen is displayed.


NOTE
  • You can specify the layout. To specify the layout, follow the procedure below.

1. Press the right Function button on the Copy standby screen.
The print settings screen is displayed.
2. Use the button to select Layout.
3. Make sure that 4-on-1 copy is specified, then press the right Function button.
The 4-on-1 copy layout screen is displayed.
4. Use the button to select the layout, then press the OK button.
The print settings screen is displayed. To return to the Copy standby screen, press the OK button again.

5. Specify the number of copies by using the + or - button.
Change the print settings as necessary.

6. Press the Color button for color copying, or the Black button for black & white copying.
The machine starts scanning the first sheet of original. After scanning is complete, the Document setting screen is displayed.


NOTE
  • If you press the left Function button, only the first sheet of original is copied.

7. Remove the first sheet of original from the Platen Glass, then load the second sheet of original on the Platen Glass.

8. Press the OK button.
The machine starts scanning the second sheet of original. After scanning is complete, the Document setting screen is displayed.


NOTE
  • If you press the left Function button, the first sheet of original and second sheet are copied.

9. Scan the third sheet of original and the fourth sheet as well as in step 7 and 8.
After scanning the fourth sheet of original is complete, the machine starts copying.


NOTE
  • This copy menu can be used in combination with Two-sided copy. If you use this copy menu in combination, you can copy eight original pages on one sheet of paper. In this case, four original pages are copied on each side of paper. When you use this copy menu in combination, select 2-sided in 2-sided on the print settings screen. As the Document setting screen is displayed after scanning the fourth sheet of original is complete, follow the on-screen instructions to scan the other sheet of original. For details on Two-sided copy, refer to [ Copying onto Both Sides of the Paper (Two-sided copy) ].
  • If Device memory is full. Cannot continue process. appears on the LCD when scanning, set the print quality to Standard or reduce the number of sheets of documents, then try copying again. If the problem is not resolved, set the print quality to Fast and try copying again.

  • Copying without Borders (Borderless copy)

You can copy images so that they fill the entire page without borders.

1. Display the Copy menu screen.

2. Load paper.

3. Select Borderless copy, then press the OK button.

4. Specify the number of copies by using the + or - button.
Change the print settings as necessary.

5. Press the Color button for color copying, or the Black button for black & white copying.
The machine starts copying.


NOTE
  • Slight cropping may occur at the edges since the copied image is enlarged to fill the whole page. You can change the width to be cropped from the borders of the original image as needed. However, the cropped area will be larger if the extension amount is large.
  • For details on the paper size and the media type available for borderless copying, see [ Printing Area ]

  • Copying Thick Originals Such as Books (Frame erase copy)

When copying thick originals such as books, you can make a copy without black margins around the image and gutter shadows. Using this function, you can reduce unnecessary ink consumption.

1. Display the Copy menu screen.

2. Load paper.

3. Select Frame erase copy, then press the OK button.

4. Specify the number of copies by using the + or - button.
Change the print settings as necessary.

5. Press the Color button for color copying, or the Black button for black & white copying.
The machine starts copying.


NOTE
  • Close the Document Cover.
  • There may be a narrow black margin that appears around the image. This function removes the dark margins only. If a scanned book is too thin or when the machine is used near a window or in a bright environment, a faint black frame may remain. Also, if the color of an original is dark, the machine cannot distinguish the document color from the shadow and this may cause slight cropping or a shadow on the crease.
  • When the Copy standby screen is displayed, pressing the center Function button allows you to preview an image of the printout on the preview screen.

  • Copying the Label Side of Disc

Copy the label of an existing BD/DVD/CD and print it on a printable disc.


IMPORTANT
  • You cannot print on 3.15 inches / 8 cm printable discs.
  • Do not attach the Disc Tray until the message asking you to set the printable disc is displayed. Doing so can damage the machine.

1. Display the Copy menu screen.

2. Select Disc label, then use the OK button to confirm the selection.
The print area setting screen is displayed.

3. Use the button to select Outer circle or Inner circle and use the button to change the print area.

4. Use the OK button to confirm the selection.


NOTE
  • Measure the outer and inner diameters of the printing surface of the printable disc and make sure you set a value smaller than the measured value for the outer diameter, and a value larger than the measured value for the inner diameter.
  • For information on printable discs, contact their manufacturers.

5. Use the button to select Recommended disc or Other disc, then use the OK button to confirm the selection.


NOTE
  • If your printable disc is the recommended disc, specify Recommended disc for the suitable density printing. If not, specify Other disc.

6. Load the copy source BD/DVD/CD on the Platen Glass, then use the OK button to go to the next step.
The disc label standby screen is displayed.


IMPORTANT
  • Be sure to load the copy source BD/DVD/CD with its label side down on the center of the Platen Glass. If you load it near the edge of the Platen Glass, part of the image may be cut off.

7. Use the Color button for color copying, or the Black button for black & white copying.

8. Confirm the message, then set the printable disc.
Use the left Function button to see how to set the printable disc.

9. Use the OK button to start copying.
The machine starts copying.


NOTE
  • Do not see the light source directly while copying is in progress.
  • Use the Stop button to cancel copying.
  • After printing, allow the printing surface of the disc to dry naturally. Do not use hairdryers or expose the disc to direct sunlight to dry the ink. Do not touch the printing surface until the ink has dried.
  • To keep the print quality at an optimal level, it is recommended to stop printing discs once every ten discs when printing more than ten discs continuously. To stop the printing operation, detach the Disc Tray from the printer, then close the Inner Cover. After approximately three minutes have elapsed, open the Inner Cover, attach the Disc Tray to the printer, then resume printing.

Applicable Models

  • PIXMA MG5240
  • PIXMA MG5250

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